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The best modern offices are sleeker, faster, and smarter than those of the 2010s and certainly the 2000s. They’re powered by more advanced technologies, like multifunction office copiers that can essentially do the job of three or four separate devices, all in a single space-saving package. If you’re considering a multifunction office copier or wondering if one would work in your workspace, this guide is here to help.

Introducing the Multifunction Office Copier

Before we look at reasons to buy a multifunction office copier, it’s first important to have a clear picture of what that actually is.

Just as the name implies, a multifunction office copier is an office device with multiple functions. While “copier” might be part of the name, most models are just as capable of printing, scanning, and sometimes even faxing as they are of making copies. It’s like taking all of the conventional, separate office devices and fitting them all into a single unit.

As with conventional copiers and printers, there are many multifunction copier models available. They vary in size, speed, and efficiency, but all bring numerous functions to the table.

Does Your Business Need a Multifunction Device?

Now that you know exactly what a multifunction office copier is, let’s see how your business would benefit from one.

You’re Still Using Separate Devices for Core Processes

This is perhaps the most obvious sign that your work environment would benefit from a multifunction office copier upgrade. Because even though many businesses once used separate printers, copiers, scanners, and so on, fewer of them are doing so today.

That set-up is outdated, it’s inefficient, and there’s little logic in having two, three, or more devices all doing their own different tasks when you could have a single one taking care of everything.

Employees Are Wasting Time (And Getting Frustrated)

If you see the same employees standing in line at your copier, printer, and other devices, time after time, day after day, it’s a sign that something is wrong. Not only are they being taken from their desks to carry out these tedious tasks, but they may also find the whole process quite frustrating, too.

That frustration is compounded by workers having to make do with outdated or basic equipment, when more modern alternatives actually have the power to improve not just workflow efficiency, but also team morale.

You Have High Printing and Copying Demands

Does it ever feel like your current office hardware just isn’t cut out to meet your needs? While many commercial printers and copiers can churn out huge numbers of documents per minute, they still sometimes feel sluggish or not fully fit to cope with the level of demand your business has.

If you have to handle high levels of printing, copying, and scanning each day, but you don’t want to overwork outdated hardware or have to deal with downtime and repairs, buying a multifunction office copier may be the right move. It’ll be able to meet your needs much better.

You’re Concerned About Cybersecurity

Every business should be concerned about cybersecurity these days. There are countless threats out there, and it’s vital to secure your networks and protect your devices with the likes of antivirus software, firewalls, DNS protection, and so on.

But even with all these defenses in place, if you have older devices in your office, like legacy printers and copiers, you could be at risk. Older devices tend to have glaring security flaws that never get fixed in updates. Investing in a more modern multifunction device is a great way to boost data security.

Your Business Is Growing

When any business grows, its needs grow, too. Workflows become more complex and multiply, and demands rise. That goes for copying and printing, too – where you might once have only needed to make a few dozen copies a day, you may eventually need to make a few hundred, if not more.

Growth is a goal for any business, but it’s up to you to handle it correctly. One of the best ways to adapt to your growing business’s changing needs is through investment in more advanced, superior technology, like switching from older hardware to more modern multifunctional systems.

You Have Sustainability Targets to Hit

As well as needing to comply with data security rules and privacy regulations, many businesses today also have sustainability targets they want, or need, to reach. To do this, they have to cut down on waste and find ways to become more ecologically efficient.

Buying a new device might not seem like the obvious option as far as sustainability is concerned, but it can be a very smart move in the long run. Modern multifunction office copiers tend to have much better energy ratings and waste less paper than older hardware. Plus, it’s much more eco-friendly to have only one device running in your office, doing all your copying, scanning, etc., than to have three or more using up power.

Office Space Is Running Out

While the biggest brands in the world might be able to afford mega office complexes with vast working areas and separate spaces for printing, copying, making coffee, and more, many smaller businesses have to cope with more compact work environments.

When you’re dealing with limited space, you have to make the most of what you have, and you won’t want multiple bulky devices taking up too much room when one simpler and more compact model would suffice.

Find Your Ideal Multifunction Office Copier With Stargel Office Solutions

So, if one or more of the signs and situations above feel familiar, maybe it’s time to take the next step. Investing in a multifunction office copier may be all you need to optimize your workflows, improve your workplace morale, save some space, and even become more secure and compliant, too.

Stargel Office Solutions has helped plenty of businesses across Houston find the right hardware to suit their needs, and we’d love to help yours, too. Get in touch with our team today to learn how we can help.